Sharing Workspaces

To share a workspace:

1. Select Profile from the Actions drop-down menu of the workspace you want to share.

2. Click the Share button on the Profile form that appears.

   The left pane contains the Available Trustees section, which lists the groups and users available to share this workspace.

3. Double-click the group or user names you want to add to the Current Trustees section.

   You can also add a group or user by selecting their name, then clicking the right arrow (Add Trustee) button.

   	Tip: To see who is in a group, click the group name in the Users pane.

   You can remove a group or user from the Current Trustees section by selecting their name in that section, then clicking the left arrow (Remove Trustee) button.

4. Assign access rights to each group or user you added.

   Select a group or user name in the Current Trustees section. In the Access Rights pane, choose one of the following access levels from the Rights Template drop-down list:

   • View – this trustee can see workspace contents, but not work with them.

   • Collaborate – in addition to View rights, this trustee can edit the workspace name and add or remove items.

   • Manage – in addition to Collaborate rights, this trustee can assign or remove access rights, and delete or change Profile form values.

   	Note: You can select a trustee’s Allow check boxes to assign access rights instead of using the Rights Template drop-down list; however, the Rights Template automatically selects the appropriate check boxes for the selected access level. For example, if you select the Collaborate access level, both the View and Collaborate check boxes are selected.

5. Click OK when you have finished assigning access rights to the new trustees.

6. Click OK when you are sent back to the Profile form.